Registration:

VEGA offers a variety of recreational classes for all ages and skill levels throughout the week. Classes are meant to be continuous with training provided year round. Billing is monthly, with recreational accounts drafting on the 1st of each month. Students can enroll in classes at any time as long as there is space. Space is limited, so we offer a waitlist option once a class is full.  If you are on a wait list, we will contact you only if the class opens up.  We do offer free trials when requested, please contact us for an open date and time. 

Cancellation and Refunds: 

You must give one month’s notice, in writing, should your child decide to pause or retire from classes. If your child leaves our program without the required paid registration fee and one month’s notice, you will continue to be billed for tuition until we get a notice in writing. Paused students will be subject to class availability and skill level assessment at the time of their return. In some special circumstances (e.g. family moving or injury), enrollment may be paused or cancelled by management immediately, all other cancellations will need the 30 day advance request in writing.

If you desire to switch classes or your child is recommended to move-up, the class you want to join must have openings and previous skill criteria met. Participants may receive a full refund for any reason only if it is requested before the second class meets. 

No refunds or credits will be given after your second class meets, or for non-attendance for any reason including illnesses.

Illness Policy: 

If your child has symptoms of a communicable disease or contagious condition, including but not limited to Covid-19, he/she cannot attend classes at VEGA. Some symptoms include fever of 100.4, rash, excessive cough, muscle aches, shortness of breath, loss of taste or smell, vomiting, or diarrhea. If your child has a communicable disease or other symptoms mentioned above they must be symptom free for 48 hours before returning to the facility. 

If the participant, or someone they have come in direct contact with tests positive for Covid-19, they must be symptom free for 14 days (or have proof of a negative Covid-19 test) before returning to classes or programs.  

Make-Up Policy for all Recreational Classes:

If VEGA closes for any reason (Holidays, weather closings, or cancellations), or if you can not attend a class, you will be offered a make-up class option on a different day or time. If you do not attend your scheduled make-up, no credits or refunded tuition will be given. Holiday closings and inclement weather closings will be posted on social media, as well as the social media section of the VEGA website. Families will also be emailed if possible. VEGA MAY NOT BE in conjunction with the school system, please check the website before you arrive. Make-up classes are a courtesy and will only be offered if it does not jeopardize the safety and integrity of the classes. Make-up classes are also only offered if proof of non-attendance is indicated on the athlete portal. You must scan in using the barcode scanner every class you attend. Every effort will be made to find an appropriate make-up class. If none are available, no credits or refunded tuition will be given. You may request one make-up class per month, depending on availability. 

Other Policies for all Recreational Classes:

Students may sign up any time if there are spaces available. Monthly billing is provided on the 1st for recreational programs, and the 15th for competitive programs, and can be prorated if you sign up mid-month. We reserve the right to cancel classes or events due to low enrollment. We may keep small classes open for the first two weeks in hopes of it filling. If not, we will try to find an alternative placement for your student. Although we try to keep consistency among classes, coaches may change without notice. If only one student shows up to class, you will receive a 1/2 hour private lesson with their coach. We will not run full length classes for one child but the value of the private lesson is equal or greater to a normal group setting.  

Observation Rules:

VEGA welcomes parent and guest observation of classes, however, to have the highest degree of safety, the following rules will be strictly enforced:

- At no time is a parent allowed to communicate with or coach their child from the lobby. Children need to be focused on their coach and their task, not the parent's critiques. Cheering is welcome but instruction is not. Your child may not be doing their assignment perfectly and that's ok! They will get better with time and practice. If your child's coach needs your help with a behavioral issue, they will get your attention. If there is a problem, alert your child's coach. Otherwise, thank you for respecting this rule.

- No one is allowed on the matting or equipment unless instructed to do so. Parents, siblings, guests and anyone else not enrolled in the class being held at the time, must remain in the enclosed lobby areas. 

- Keep your non-participating children with you and safe while observing. Please respect VEGA property by cleaning up after yourself and not allowing play on the furniture. This is an athletic training facility and we want to limit distractions for the participants. Siblings that are running, yelling or playing in the lobby could be a dangerous distraction. If you choose to bring other children, bring your own quiet activities.

Behavior Policy: 

A child’s participation in the program depends upon his or her behavior. We want each child to enjoy the classes, camps, programs and events and to benefit from their experience in our programs. Basic rules of safety and conduct are reviewed in this policy. Please make certain that you and your child are aware of the rules. General discipline techniques involve positive reinforcement for good behavior and careful explanation of behavior that is unacceptable. Minor disciplinary problems will be dealt with and discussed on a one-on-one basis with the child and/or parents. Discipline will be progressive in nature. Virginia Elite Gymnastics Academy reserves the privilege of asking you to come and pick up your child if he/she is having difficulty in functioning cooperatively with others ,or is a threat to the safety of themselves or others. Flagrant disobedience will not be tolerated. In the event that a child exhibits these behaviors, all actions will be documented in detail. An incident report will be written up and signed by the parent. A second incident write up will constitute a conference with the parent. A third incident will cause discussion for suspension or dismissal from our program. Your child could be temporarily or permanently removed from the program with less than 24 hours notice: if he/she is suspended from another gym event, class, or Summer Camp offered by the gym. If your child is reinstated and a behavioral problem continues, the child could be immediately removed from the program on a permanent basis. Exhibiting the following behavior may lead to a write up, possible suspension, or termination from the program:

a. Repeatedly engaging in fighting; including but not limited too, hitting, kicking, biting, jumping on other class/camp members, spitting, etc.

b. Stealing or defacing the gym property.

c. Refusing to follow basic safety and program rules.

d. Repeated disrespect of staff or rude and discourteous behavior toward others.

Immediate termination could occur if the Virginia Elite Gymnastics Academy staff feels it cannot maintain the safety and welfare of the child or other children in the program. 

Pick-Up/Arrival Procedure:

Please arrive for class and pick-up on time. Alert us if you will be late picking up your child or if someone else is picking them up. Do not leave the building during class if your child needs help going to the bathroom, otherwise, feel free to come and go once your child's class has begun. All children not participating in class must be under direct supervision by an adult inside the facility and in the parking lot.

Attire:

In the interest of safety, it is highly recommended that girls wear leotards with no skirts. A variety of sizes and selections are available for purchase at VEGA. They can be worn with fitted shorts or pants. Boys may wear fitted shirts and shorts or pants. Footed tights and socks are not recommended. Hair should be pulled back and no jewelry except for stud earrings.